No unapproved purchases. No forgotten backorders.
Requisitions, approvals, purchase orders and receiving in one place — so you know what's ordered, what's arrived and what's still owed.
See the packs| # | Step | Done by |
|---|---|---|
| 01 | RequestWarehouse requests 60 cartons of a fast-moving line | Your team |
| 02 | RouteOver your approval limit — sent to the director | Rules |
| 03 | ApproveApproved by the director from their phone | Your team |
| 04 | OrderPO emailed to the supplier at the agreed price | Rules |
| 05 | Receive48 of 60 received — 12 stay open on backorder | Rules |
Where it goes wrong today.
Purchases nobody approved
Orders go out on a phone call, and finance finds out when the invoice arrives.
Not knowing what's on order
Nobody can say what's been ordered, from whom, or when it's due.
Backorders forgotten
Short deliveries are never followed up, and the gap shows up as a stock-out.
Supplier prices drifting
Prices creep up order by order, and nobody notices until margins shrink.
Purchase Order Management, the way your business runs it.
Requisitions
Anyone can request; nothing is ordered without approval.
Approval routes
By amount, department or supplier — approved from anywhere.
POs to suppliers
Sent straight to the supplier at the agreed price.
Receiving and backorders
Record what arrived; the rest stays open and visible.
Supplier price history
See what you paid last time before you order again.
Ready for matching
Received POs are waiting when the supplier invoice arrives.
Configured around how you work — and where your process is unusual, we build it.
We run purchase order management this way in our own business.
Merchaint runs our own $20M distribution business. We built this workflow because we needed it — and we’ve hit the problems that only show up once real orders, suppliers and customers are involved.
So we won’t ask you for a requirements list. We’ll map how you work, tell you what you need, and keep improving it after go-live as your team finds what it needs next.
Replace it, or automate it.
Purchase Order Management as part of a whole new system, or automated on top of the tools you already use.
It doesn't stop here.
Purchase Order Management works best connected to the rest of your business.
Common questions.
Can approvals depend on the amount?
Yes. Routes can depend on amount, department or supplier, with as many levels as you need.
What happens when a delivery is short?
You record what arrived. The rest stays open on the PO until it is delivered or cancelled.
Can approvers approve from their phone?
Yes. Approvals work from any device.
Show us how you run purchase order management today.
We’ll show you what it looks like done properly.