Automate 80% of the tedious work in accounts payable.
Invoices read from email or WhatsApp, matched to the PO and what actually arrived, coded, approved and posted to your books.
See the packs| # | Step | Done by |
|---|---|---|
| 01 | ReadArrives by email — supplier, lines and totals pulled out | AI |
| 02 | MatchChecked against the PO and goods receipt, within your tolerances | Rules |
| 03 | CodeGL and tax codes from how you coded this supplier before | Rules |
| 04 | ReviewPrice is 4% over the PO — flagged for a person | Your team |
| 05 | PostApproved, then posted to your books exactly as approved | Rules |
Where it goes wrong today.
Retyping every invoice
Someone keys supplier, lines and totals from a PDF into the accounts, one invoice at a time.
Paying for what never arrived
Invoices get paid without checking them against the PO and what the warehouse actually received.
Invoices lost in inboxes
Bills sit in someone's email or a WhatsApp chat until the supplier calls.
Coding depends on who does it
The same supplier ends up in three different accounts depending on who entered it.
Accounts Payable, the way your business runs it.
Capture from anywhere
Email, WhatsApp or upload — PDFs and photos read automatically.
3-way matching
Invoice checked against the PO and goods receipt, including partial deliveries.
Variance checks
Price and quantity differences outside your tolerance go to a person.
Approval routes
Routed by amount, supplier or department — approved from anywhere.
Coding from your history
GL and tax codes based on how you have coded that supplier before.
Duplicate detection
The same invoice sent twice is caught before it is paid twice.
Configured around how you work — and where your process is unusual, we build it.
We run accounts payable this way in our own business.
Merchaint runs our own $20M distribution business. We built this workflow because we needed it — and we’ve hit the problems that only show up once real orders, suppliers and customers are involved.
So we won’t ask you for a requirements list. We’ll map how you work, tell you what you need, and keep improving it after go-live as your team finds what it needs next.
Replace it, or automate it.
Accounts Payable as part of a whole new system, or automated on top of the tools you already use.
As part of a full system
Invoices match against purchase orders and receipts from the same system — nothing to reconcile across tools.
End-to-End Customized Business SystemOn top of what you have
Keep your current process and accounting software; we take the reading, matching and coding off your team.
AI AutomationIt doesn't stop here.
Accounts Payable works best connected to the rest of your business.
Purchase Order Management
Requisitions, approvals, purchase orders and receiving in one place — so you know what's ordered, what's arrived and what's still owed.
Inventory Management
Stock that moves with every purchase, delivery and sale — across every warehouse, in cartons or pieces.
Accounting
Your accounting built into the system — ledger, journals, bank reconciliation and reports — with every transaction coded from your own history.
Common questions.
What documents can it read?
PDF invoices, scanned copies and photos, from email, WhatsApp or upload.
What about partial deliveries?
The invoice is matched to what was actually received. The rest of the PO stays open until it arrives.
Do we need separate accounting software?
Not necessarily. Approved invoices can post to accounting built into your system, or to the accounting software you already use.
Show us how you run accounts payable today.
We’ll show you what it looks like done properly.